Privacy Policy
IWBI (“we”, “us”) is committed to protecting and respecting your privacy. This Privacy Notice outlines the basis on which we process the personal data collected from you or that you provide to us in connection with our recruitment processes.
For the purposes of the General Data Protection Regulation (“GDPR”), the Data Controller is IWBI.
We use Pinpoint, an online software product provided by The Infuse Group Ltd (t/a Pinpoint Software), to assist with our recruitment process. We use Pinpoint to process personal information as a data processor on our behalf. Pinpoint is only entitled to process your personal data in accordance with our instructions.
Where you apply for an opportunity posted by us, these Privacy Notice provisions will apply to our processing of your personal information, in addition to our other Privacy Notice, which is available on our website.
Your Personal Information
Information we collect from you
International WELL Building Institute PBC (IWBI) collects information in connection with the job application process as set forth below. The below policy pertains to personal information that may be collected by IWBI via the PinPoint system. For more information about how IWBI collects and handles information on its own website, please review IWBI’s Privacy Policy available on its website. We encourage you to review the privacy policy of any third party sites that may be linked to our career page on Pinpoint or our website.
Information we collect from you
We collect and process some or all of the following types of information from you in connection with the application process:
Information that you provide when you apply for a role. This includes information provided through an online application, via email, in person at interviews, and/or by any other method.
- In particular, we process personal details such as name, email address, address, date of birth, qualifications, experience, and any information relating to your employment history, skills, and experience that you provide to us.
- If you contact us, we may keep a record of that correspondence.
- Details of your visits to our careers website, including, but not limited to, traffic data, location data, and other communication data, the site that referred you to our careers website, and the resources that you access.
Information we collect from other sources
Pinpoint provides us with the facility to link the data you provide to us with other publicly available information about you that you have published on the Internet – this may include sources such as LinkedIn and other social media profiles.
Pinpoint’s technology enables us to search various databases, which may include your personal data, to identify potential candidates for our job openings. Where we find you in this way, we will obtain your personal data from these sources.
Uses made of your information.
Lawful basis for processing
We rely on legitimate interest as the lawful basis for collecting and using your personal data. Our legitimate interests are the recruitment of staff for our business.
Purposes of processing
We use information held about you in the following ways:
To consider your application with respect to a role for which you have applied.
- To consider your application with respect to other roles.
- To communicate with you in respect of the recruitment process.
- To enhance any information that we receive from you with information obtained from third-party data providers.
- To find appropriate candidates to fill our job openings.
- To help Pinpoint improve its services.
- To help us improve and develop our recruiting processes.
How do we store your personal data?
We take appropriate measures to secure personal data, including security measures designed to prevent personal data from being accidentally lost, used, or accessed in any unauthorised way and protocols in place to investigate and address any reasonably suspected security incidents. We limit access to your personal data to those who have a genuine business need to view it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
Unfortunately, the transmission of information via the internet is not completely secure and security cannot be guaranteed. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted through any online means, therefore any transmission remains at your own risk.
Where do we store your personal data?
The data that we collect from you and process using Pinpoint’s Services will be transferred to and stored at one of several data center locations in Amsterdam (Netherlands) and may be synchronised to one of several data center locations in London (United Kingdom) for backup and redundancy purposes. By submitting your personal data, you agree to the transfer, storage, and processing of this data.
How long will we keep your personal data?
We retain all candidate data on the Pinpoint platform for a period of 48 months from the time of application. Your personal information will be deleted under one of the following circumstances:
Deletion of your personal information by you via the Manage Your Data tool or - Receipt of a written request by you to us.
Your rights
Subject to applicable law and depending on where you reside, you may have the right to request access to and correct personal information we maintain about you, to request the restriction of processing of your personal information, or to object to that processing on grounds relating to your particular situation. In addition, you may have the right to request erasure of your personal information in certain circumstances provided by applicable law. Please note that if you exercise any of these rights under applicable laws, in order to verify your identity, we may request you provide us with personal information prior to accessing any records containing information about you. If you wish to receive information about how your information is used or otherwise exercise any of these rights, or if you wish to submit a complaint, please contact privacy@wellcertified.com.
California residents are entitled under California state law to request from us once per year information regarding disclosure of your personal information by International WELL Building Institute PBC or its subsidiaries to a third party for that third party’s direct marketing purposes. If you would like to request such a list please contact us at privacy@wellcertified.com. California residents and residents from other jurisdictions may also have the rights under applicable privacy law including the right to know and access their personal information, right to correct personal information, the right to delete personal information subject to certain exceptions, the right to opt out of “sales” or “sharing” for cross-context behavioral advertising or targeted advertising and the right not to be discriminated against for exercising privacy rights under applicable laws.
If you would like to exercise any of those rights, please either:
-
Utilize the Manage Your Data tool provided, or
- Contact us using the contact details we’ve provided, ensuring we have sufficient information to identify you, verify your identity and address, and confirm which information in your request relates to you.
Utilize the Manage Your Data tool provided, or